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Administrative Assistant Resume Keywords for ATS (2026)

Updated 2026-07-13

Applying for Administrative Assistant roles? The applicant tracking system (ATS) — and the recruiter searching it — look for specific skills and tools. Here are the keywords that matter most for an Administrative Assistant, plus how to use them honestly. (An ATS mostly stores and ranks applications for recruiters to search; it rarely auto-rejects on keywords alone, so stuffing backfires.)

Top Administrative Assistant resume keywords

Microsoft Office Suite Calendar Management Scheduling Data Entry Travel Coordination Expense Reports Filing Outlook Google Workspace Meeting Coordination Office Management Records Management Correspondence Multitasking Front Desk

How to use these keywords

  • Use only the ones genuinely true for you — woven into your experience bullets and skills section, in context.
  • Mirror the exact wording in the specific job description (for example, "Microsoft Office Suite").
  • Keep a clean, single-column layout so the parser actually reads them.
  • Never paste a keyword wall or hidden white text — modern ATS and recruiters flag it.

Sample summary line

Administrative Assistant with experience in Microsoft Office Suite, Calendar Management, Scheduling… — adapt this to your real background, don't copy it.

Check your resume against a real job

Want to see which of these you're missing for a specific posting? Paste it into the free Resume ↔ Job Match Score, or run the ATS Resume Checker. For formatting, see the ATS resume format guide and how to tailor your resume. When you're ready to apply, pair your resume with the Administrative Assistant cover letter example.

FAQ

How many keywords should an Administrative Assistant resume have?

Use the ones that are true for you and match the specific job description — usually 8–15 woven naturally into your experience and skills, not a long list.

Does an ATS auto-reject an Administrative Assistant resume if keywords are missing?

No. An ATS mainly stores and ranks applications for recruiters to search; it rarely auto-rejects on keywords alone. Tailoring helps you surface in those searches.

What's the fastest way to tailor an Administrative Assistant resume to each job?

Match the posting's wording, then let JobRizzer autofill the application and (on Pro) tailor your resume to each role — you review every field and submit yourself.